This case underscores the critical duty of sheriffs to follow proper procedures in handling funds related to the execution of court orders. The Supreme Court clarified that sheriffs must adhere strictly to the Rules of Court regarding estimated expenses, court approval, and proper disbursement of funds. A sheriff’s failure to comply with these rules, even if the funds are used for lawful purposes, constitutes neglect of duty and warrants disciplinary action, highlighting the importance of integrity and accountability in the execution of court decisions.

Florendo’s Fee: Can Sheriffs Accept Money Outside Proper Channels?

In Emilia Mariñas v. Terencio G. Florendo, A.M. No. P-07-2304, the Supreme Court addressed the administrative complaint against Terencio G. Florendo, a sheriff charged with neglect of duty for failing to properly implement a writ of execution. The complainant, Emilia Mariñas, alleged that Florendo failed to execute the writ in Civil Case No. 5238-V despite receiving funds for sheriff’s expenses. Florendo denied soliciting the funds but admitted receiving P1,000 from Mariñas, which he claimed to have used for surveillance of the defendant’s assets in Dagupan City. He further argued that the responsibility for executing the writ had been transferred to the RTC of Dagupan City.

The Court, however, found Florendo liable for neglect of duty. The decision highlighted that Florendo failed to comply with Section 14, Rule 39 of the Rules of Court, which mandates the sheriff to execute and make a return on the writ of execution within the prescribed period. This rule also requires periodic reports on partially satisfied or unsatisfied writs, which Florendo failed to provide. His claim that the duty to enforce the writ had been transferred to the RTC of Dagupan City was deemed insufficient to absolve him of his responsibility. As the assigned sheriff, the duty to implement the writ rested primarily on him.

Building on this principle, the Court also noted Florendo’s disregard of Section 10, Rule 141 of the Rules of Court, regarding the proper handling of sheriff’s expenses. This rule mandates that the sheriff must estimate the expenses, obtain court approval, and ensure that the funds are deposited with the Clerk of Court. These funds are then disbursed to the executing sheriff, subject to liquidation and return of any unspent amount to the prevailing party. The Court emphasized that the fact that the P1,000 was offered to him by the complainant did not excuse Florendo’s non-compliance with the rules.

The Supreme Court cited the importance of sheriffs adhering to high standards of conduct. As agents of the law, sheriffs are expected to know and comply with the rules regarding the implementation of writs of execution. Their role is vital in ensuring the effective administration of justice. The Court cannot countenance dereliction of duty, as it erodes public trust in the judiciary.

The Court underscored the importance of following proper procedures in handling funds related to the execution of court orders. Allowing sheriffs to receive voluntary payments from parties would create suspicion and potentially undermine the integrity of the process. In this case, the Supreme Court clarified that sheriffs must adhere strictly to the Rules of Court regarding estimated expenses, court approval, and proper disbursement of funds.

The Supreme Court stated:

It is undisputed that the most difficult phase of any proceeding is the execution of judgment. The officer charged with this delicate task is the sheriff. The sheriff, as an officer of the court upon whom the execution of a final judgment depends, must necessarily be circumspect and proper in his behavior. Execution is the fruit and end of the suit and is the life of the law. He is to execute the directives of the court therein strictly in accordance with the letter thereof and without any deviation therefrom.

While the Office of the Court Administrator recommended a one-month and one-day suspension, the Court deemed this impractical given the potential disruption to Florendo’s duties. Instead, the Court imposed a fine equivalent to his one-month salary and directed him to immediately implement the subject writ.

FAQs

What was the key issue in this case?	The key issue was whether the sheriff, Terencio G. Florendo, was negligent in his duty by failing to properly implement a writ of execution and adhere to the rules regarding the handling of funds for sheriff’s expenses.
What is the sheriff’s responsibility in executing a writ?	The sheriff is responsible for executing the writ of execution within the prescribed period, making periodic reports on the status of the writ, and adhering to the rules regarding the handling of funds for sheriff’s expenses, including estimating expenses, seeking court approval, and disbursing funds through the Clerk of Court.
Can a sheriff receive voluntary payments from parties?	No, sheriffs are not allowed to receive voluntary payments from parties in the course of their duties. The Rules of Court specify the procedures for estimating, approving, and disbursing funds through the Clerk of Court to ensure transparency and accountability.
What rule governs the handling of sheriff’s expenses?	Section 10, Rule 141 of the Rules of Court governs the handling of sheriff’s expenses. It requires the sheriff to estimate the expenses, seek court approval, and ensure that the funds are deposited with the Clerk of Court for proper disbursement and liquidation.
What happens if a sheriff fails to comply with the rules?	If a sheriff fails to comply with the rules, they may be held liable for neglect of duty and subject to disciplinary measures, such as suspension or a fine. This is because sheriffs hold an important position in the administration of justice, thus accountability and transparency is expected from them.
Was the sheriff suspended in this case?	Instead of suspension, the Court imposed a fine equivalent to the sheriff’s one-month salary and directed him to immediately implement the subject writ.
Why was the sheriff not suspended?	The Court deemed a suspension impractical, as it would leave the sheriff’s work unattended and could be used as an excuse for further inaction. Instead, a fine was imposed to ensure immediate compliance and performance of duties.
What is the significance of this case?	This case emphasizes the importance of integrity and accountability in the execution of court decisions. Sheriffs are expected to adhere strictly to the Rules of Court and uphold public trust in the judiciary.

This case serves as a reminder of the high standards of conduct expected of sheriffs and other court personnel. Strict adherence to procedural rules and ethical guidelines is essential to maintaining the integrity of the justice system and ensuring public confidence in the courts.

For inquiries regarding the application of this ruling to specific circumstances, please contact ASG Law through contact or via email at frontdesk@asglawpartners.com.

Disclaimer: This analysis is provided for informational purposes only and does not constitute legal advice. For specific legal guidance tailored to your situation, please consult with a qualified attorney.
Source: Emilia Mariñas v. Terencio G. Florendo, A.M. No. P-07-2304, February 12, 2009