The Supreme Court ruled that a managerial employee’s act of soliciting official receipts from colleagues in exchange for a cash rebate constitutes a willful breach of trust, justifying termination. This decision underscores the higher standard of integrity expected from managerial employees and clarifies that even the attempt to defraud an employer, regardless of actual monetary loss, can erode the trust essential for the position. This case clarifies the extent to which employers can act when an employee engages in behavior that creates a clear conflict of interest and demonstrates intent to profit dishonestly at the expense of the company.

When an ‘R/A Email’ Unravels Trust: The Case of Alaska Milk’s Director of Engineering Services

This case revolves around Ernesto L. Ponce, formerly the Director for Engineering Services at Alaska Milk Corporation (AMC), and his subsequent dismissal. Ponce was terminated after AMC discovered an email (referred to as the “R/A e-mail”) he sent to colleagues soliciting official receipts in exchange for a five percent rebate. AMC argued that this act constituted a breach of trust and gross misconduct, justifying his dismissal. Ponce, on the other hand, contended that his termination was illegal, alleging it was motivated by his investigation into excessive overtime costs within the company and was a retaliatory measure orchestrated by the Alaska Milk Workers Union (AMWU).

The Labor Arbiter (LA) initially ruled in favor of Ponce, finding his dismissal illegal. The LA opined that the instances cited by AMC were not gross enough to warrant dismissal. However, the National Labor Relations Commission (NLRC) reversed the LA’s decision, siding with AMC. The NLRC concluded that Ponce’s solicitation of receipts was an act of dishonesty inimical to the interests of AMC, justifying his dismissal based on loss of trust and confidence. Dissatisfied, Ponce elevated the case to the Court of Appeals (CA).

The CA reversed the NLRC’s ruling, reinstating the LA’s decision that Ponce’s dismissal was illegal. The appellate court reasoned that AMC failed to present substantial evidence to prove the cause of Ponce’s dismissal and that the penalty of dismissal was too harsh. Ultimately, the Supreme Court was tasked with resolving whether there was just cause to terminate Ponce’s employment, specifically focusing on the validity of the loss of trust and confidence argument. In deciding this question, the Court examined the specific requirements that must be met for an employer to invoke loss of trust and confidence as a valid ground for dismissal.

The Supreme Court referenced Article 297 (c) [formerly Article 282 (c)] of the Labor Code, which allows an employer to terminate an employee for fraud or willful breach of trust. The court emphasized that to properly invoke this cause, two requirements must be met: first, the employee must hold a position of trust and confidence; and second, there must be an act that justifies the loss of trust and confidence. In this context, positions of trust are categorized into managerial employees and fiduciary rank-and-file employees.

The court clarified the standard of proof required for dismissing managerial employees versus rank-and-file employees. In the case of managerial employees, “the mere existence of a basis for believing that such employee has breached the trust of his employer would suffice for his dismissal.” This means that proof beyond reasonable doubt is not required; rather, it is sufficient that there is some basis for the loss of confidence, such as reasonable grounds to believe the employee is responsible for the misconduct, and the nature of their participation renders them unworthy of the trust demanded by their position.

The Court stated:

As regards a managerial employee, the mere existence of a basis for believing that such employee has breached the trust of his employer would suffice for his dismissal. Hence, in the case of managerial employees, proof beyond reasonable doubt is not required, it being sufficient that there is some basis for such loss of confidence, such as when the employer has reasonable ground to believe that the employee concerned is responsible for the purported misconduct, and the nature of his participation therein renders him unworthy of the trust and confidence demanded by his position.

The Supreme Court determined that Ponce, as Director for Engineering Services, undeniably held a managerial position of trust within AMC. Therefore, the key question was whether his actions justified AMC’s loss of trust and confidence. The Court underscored that under Article 297 (c) of the Labor Code, the loss of trust and confidence must be based on a willful breach of trust. A breach is considered willful if it is done intentionally, knowingly, and purposely, without justifiable excuse, and not merely through carelessness or inadvertence.

The Court examined the R/A e-mail sent by Ponce, emphasizing that the opening sentence, “Dear Neighbors and Friends, Do you want to earn extra from your own expenses?” readily exposed the attendant willfulness in his act. Furthermore, the email consisted of specific rules that recipients had to follow to be entitled to a 5% cash rebate on the submitted receipts. These rules, intelligibly crafted to achieve a specific purpose, indicated a premeditated design rather than a product of carelessness or inadvertence. This evidenced intent to gain an advantage through dishonest means.

The Court articulated the impropriety of the solicitation and its clear violation of company interest:

The act of soliciting receipts from colleagues constitutes dishonesty, inimical to AMC’s interests, for the simple reason that Ponce would be collecting receipted allowance from expenses he did not actually incur. It has long been settled that an employer cannot be compelled to retain an employee who is guilty of acts inimical to his interests. This is all the more true in the case of supervisors or personnel occupying positions of responsibility.

Building on this principle, the Court noted that Ponce’s actions betrayed a sinister purpose that AMC had a right to protect against. The solicitation was not a simple request for receipts; it was a well-calculated methodology designed to mislead AMC into reimbursing expenses that Ponce did not incur. The offering of a 5% cash rebate further underscored the scheme. Such behavior, particularly from a director entrusted with managing a department, was deemed disconcerting and suggestive of potential profiteering.

The Supreme Court referenced The Coca-Cola Export Corporation v. Gacayan, highlighting a similar case where a senior financial accountant’s submission of tampered receipts justified dismissal. The Court reasoned that submitting fraudulent expense items reflected adversely on the employee’s integrity and honesty, providing ample basis for the company to lose trust and confidence. Similarly, the Court underscored that whether or not Ponce was actually able to submit the receipts for reimbursement was immaterial; the mere act of sending the R/A e-mail disclosed a dishonest motive unbecoming of his position.

In analyzing the perspectives of the lower courts, the Supreme Court found that the Court of Appeals erred in deeming the dismissal too harsh a penalty. The CA considered Ponce’s lack of prior disciplinary record and his previous promotion as mitigating factors. However, the Supreme Court pointed out that the R/A e-mail came to Uytengsu, Sr.’s knowledge only in February 2010. Therefore, the promotion in May 2009 could not negate the loss of trust and confidence, as AMC was unaware of the illicit scheme at the time.

The Supreme Court weighed the gravity of Ponce’s actions and concluded that the dismissal was justified. The Court recognized that while there was no existing record for two years, the belated discovery of the misdeed did not sanitize the period from its commission to its eventual discovery. Based on these points, the Court granted the petition in G.R. No. 228412, vacating the CA’s decision and reinstating the NLRC’s ruling that upheld Ponce’s dismissal.

FAQs

What was the key issue in this case?	The key issue was whether Alaska Milk Corporation (AMC) had just cause to terminate Ernesto L. Ponce’s employment as Director for Engineering Services based on loss of trust and confidence, stemming from his solicitation of official receipts from colleagues in exchange for a cash rebate.
What did the “R/A e-mail” contain?	The “R/A e-mail” was sent by Ponce to his colleagues, soliciting official receipts for expenses such as restaurants, gasoline, and car repairs in exchange for a 5% cash rebate. The email included specific rules, such as requiring the receipts to be under the name of Alaska Milk Corporation.
What is the legal basis for terminating an employee due to loss of trust?	Article 297 (c) of the Labor Code allows an employer to terminate an employee for fraud or willful breach of the trust reposed in them. For this cause to be valid, the employee must hold a position of trust, and there must be an act that justifies the loss of trust.
What is the difference in standards for dismissing managerial vs. rank-and-file employees?	For managerial employees, the mere existence of a basis for believing they breached their employer’s trust suffices for dismissal. Unlike rank-and-file employees, proof beyond reasonable doubt is not required for managerial employees.
Why did the Supreme Court rule in favor of Alaska Milk Corporation?	The Supreme Court ruled in favor of AMC because Ponce’s act of soliciting receipts constituted a willful breach of trust. His actions were intentional, knowingly, and purposely designed to deceive AMC and gain an undue advantage.
Is it necessary for an employer to prove actual monetary loss to terminate an employee for loss of trust?	No, the Supreme Court clarified that it is not necessary to prove actual monetary loss. The mere act of soliciting receipts with the intent to defraud the company is sufficient to justify a dismissal based on loss of trust and confidence.
Did the employee’s past performance affect the Supreme Court’s decision?	The Supreme Court held that Ponce’s past promotion and lack of prior disciplinary record did not negate the loss of trust and confidence. The misconduct was discovered after his promotion, and the delayed discovery did not excuse the transgression.
What was the significance of the Coca-Cola Export Corporation v. Gacayan case in this ruling?	The Coca-Cola case served as a precedent, illustrating that submitting fraudulent expense items reflects adversely on an employee’s integrity and provides ample basis for the company to lose trust and confidence, justifying dismissal.

The Supreme Court’s decision in this case underscores the importance of trust and integrity in the employer-employee relationship, especially for managerial positions. The ruling serves as a stern warning that any act of dishonesty, even if it does not result in actual financial loss, can lead to the termination of employment if it constitutes a breach of the trust reposed in the employee.

For inquiries regarding the application of this ruling to specific circumstances, please contact ASG Law through contact or via email at frontdesk@asglawpartners.com.

Disclaimer: This analysis is provided for informational purposes only and does not constitute legal advice. For specific legal guidance tailored to your situation, please consult with a qualified attorney.
Source: Alaska Milk Corporation v. Ponce, G.R. No. 228439, July 26, 2017