The Supreme Court’s decision in Manuel B. Bernaldez v. Atty. Wilma Donna C. Anquilo-Garcia underscores the critical importance of adherence to notarial law, particularly the requirement that affiants personally appear before a notary public. The Court found Atty. Anquilo-Garcia liable for notarizing affidavits without ensuring the affiants’ presence, leading to her suspension from the practice of law and disqualification from reappointment as a notary public. This ruling serves as a firm reminder to lawyers commissioned as notaries public of their duty to uphold the integrity of the notarial process and the legal profession itself.

When Votes and Oaths Collide: Examining a Notary’s Election-Day Affidavits

This case originated from a complaint filed by Manuel B. Bernaldez against Atty. Wilma Donna C. Anquilo-Garcia, alleging gross misconduct, deceit, violation of the Lawyer’s Oath, and abuse of authority as a notary public. The allegations stemmed from the 2010 National and Local Elections where Atty. Anquilo-Garcia was accused of coercing voters to sign blank affidavits stating they were illiterate or disabled and needed assistance in voting. Bernaldez claimed that the voters never appeared before Atty. Anquilo-Garcia for notarization, and that this scheme was designed to benefit her husband’s mayoral campaign.

Atty. Anquilo-Garcia denied the allegations, arguing that the affiants appeared before her voluntarily and executed the affidavits without coercion. The Integrated Bar of the Philippines (IBP) investigated the matter and initially recommended dismissal, pending the resolution of an election protest related to the same events. However, the Supreme Court clarified that administrative proceedings against lawyers are sui generis, separate and distinct from other legal actions like election cases.

The Supreme Court emphasized that the administrative case against Atty. Anquilo-Garcia could proceed independently of the election protest. According to the Court, E.P. Case No. 38 concerned election irregularities, while the disbarment case focused on Atty. Anquilo-Garcia’s conduct as a lawyer and notary public. Even though Bernaldez withdrew his complaint, the Court explained that such a withdrawal does not automatically terminate administrative proceedings because the practice of law is a public service, and disbarment proceedings serve the public interest. The Court cited Ventura v. Atty. Samson, stating:

[T]he complainant’s affidavit of desistance cannot have the effect of abating the administrative proceedings in view of the public service character of the practice of law and the nature of disbarment proceedings as a public interest concern.

Addressing the substantive issues, the Court found insufficient evidence to prove that Atty. Anquilo-Garcia coerced voters into signing blank affidavits. The burden of proof lies with the complainant to provide preponderant evidence. However, the Court found merit in the charge of abuse of authority as a notary public. The key issue was whether Atty. Anquilo-Garcia notarized affidavits without the personal presence of the affiants, a clear violation of notarial law.

The Court referenced Rule IV, Section 2(b) of the 2004 Rules on Notarial Practice, which explicitly states:

A person shall not perform a notarial act if the person involved as signatory to the instrument or document – (1) is not in the notary’s presence personally at the time of the notarization; and (2) is not personally known to the notary public or otherwise identified by the notary public through competent evidence of identity as defined by these Rules.

This rule is designed to ensure the integrity and authenticity of notarized documents.

The evidence presented demonstrated that the voters received the affidavits at polling precincts on election day, already bearing Atty. Anquilo-Garcia’s signature and notarial seal. The Court rejected her defense that the incorrect locations on the affidavits were mere clerical errors, holding that she failed to perform her duty as a notary public, undermining the integrity of the office. The Court stated, “Lawyers commissioned as notaries public are reminded that their functions should not be trivialized and they must discharge their powers and duties which are impressed with public interest, with accuracy and fidelity.”

This negligence warranted disciplinary action. In similar cases, such as Gonzales v. Atty. Ramos and Agbulos v. Atty. Viray, lawyers who notarized documents without the affiants’ presence faced suspension from the practice of law and disqualification from reappointment as notary public. Considering the circumstances, and noting the absence of bad faith and that this was Atty. Anquilo-Garcia’s first infraction, the Court imposed a less severe penalty.

FAQs

What was the central issue in this case?	The core issue was whether Atty. Anquilo-Garcia violated notarial law by notarizing affidavits without the affiants personally appearing before her. This directly impacted the integrity of the notarial process.
Why did the Court proceed despite the complainant’s withdrawal?	The Court emphasized that disbarment proceedings are matters of public interest, not merely private disputes. The withdrawal of a complaint does not automatically terminate an administrative case against a lawyer.
What is the significance of personal appearance in notarization?	Personal appearance ensures that the affiant is who they claim to be and that they are signing the document willingly and with full understanding. It’s a critical safeguard against fraud and coercion.
What rule did Atty. Anquilo-Garcia violate?	Atty. Anquilo-Garcia violated Rule IV, Section 2(b) of the 2004 Rules on Notarial Practice, which requires the affiant’s personal presence at the time of notarization.
What was the penalty imposed on Atty. Anquilo-Garcia?	The Court revoked her notarial commission, disqualified her from reappointment as notary public for one year, and suspended her from the practice of law for six months.
What constitutes competent evidence of identity?	The Rules on Notarial Practice specify what documents can be accepted as proof of identity, such as valid government-issued IDs with a photograph and signature.
Can a notary public notarize a document if they know the person personally?	Even if the notary knows the person, they must still require the person to appear before them personally at the time of notarization to confirm their identity and willingness to sign the document.
What are the implications of this ruling for other notaries public?	This case serves as a reminder to all notaries public to strictly adhere to the Rules on Notarial Practice, especially the requirement of personal appearance. Failure to do so can result in severe penalties.

The Supreme Court’s resolution in this case reinforces the importance of ethical conduct and diligence among lawyers commissioned as notaries public. The ruling aims to protect the public interest by ensuring that notarial functions are performed with the highest standards of integrity and adherence to the law. The need for strict compliance with the Rules on Notarial Practice cannot be overstated, and this case serves as a significant precedent.

For inquiries regarding the application of this ruling to specific circumstances, please contact ASG Law through contact or via email at frontdesk@asglawpartners.com.

Disclaimer: This analysis is provided for informational purposes only and does not constitute legal advice. For specific legal guidance tailored to your situation, please consult with a qualified attorney.
Source: MANUEL B. BERNALDEZ VS. ATTY. WILMA DONNA C. ANQUILO-GARCIA, A.C. No. 8698, August 31, 2016