The Supreme Court ruled that appointments to positions in local government units (LGUs) that are optional under the Local Government Code (LGC) require corresponding budgetary appropriations from the local sanggunian (legislative body) to be effective. This means that even if a mayor appoints someone to an optional position like Municipal Environment and Natural Resources Officer (MENRO), the appointment is not valid unless the sanggunian allocates funds for the position. This decision emphasizes the importance of local legislative control over LGU finances and staffing, ensuring that optional positions are created and filled only when the local government can afford them, safeguarding the efficient use of public funds and upholding the principle of local autonomy with fiscal responsibility.

Masiu’s MENRO: How Local Budgets Define Public Office

The consolidated cases before the Supreme Court revolved around the appointment of Samad M. Unda as the Municipal Environmental and Natural Resources Officer (MENRO) for the Municipality of Masiu in Lanao Del Sur. Outgoing Mayor Aminullah D. Arimao appointed Unda on March 8, 2007. However, after the 2007 elections, the newly-elected Mayor Nasser P. Pangandaman, Jr. discovered that the LGU had been operating on a re-enacted budget from 2005 and had not enacted any annual budget for the years 2006 and 2007. Mayor Pangandaman also learned that Unda, along with eight other municipal employees, had been midnight appointees whose appointments were based on a non-existing budget. These circumstances led Mayor Pangandaman to withhold their salaries and file a petition for the annulment of their appointments with the Civil Service Commission (CSC).

The case initially saw conflicting rulings. The CSC Regional Office-Autonomous Region in Muslim Mindanao (CSCRO-ARMM) upheld Unda’s appointment, but the CSC reversed this decision, disapproving Unda’s appointment because the MENRO position was newly created under the unapproved 2006 annual budget and because Unda had not passed the screening by the Personnel Screening Board (PSB). The Court of Appeals (CA) then reversed the CSC, reinstating the CSCRO-ARMM’s decision and validating Unda’s appointment. The CA argued that Section 443 and Section 484 of the Local Government Code (LGC) created the position of MENRO, making Unda’s appointment valid regardless of any LGU resolution.

The Supreme Court, however, disagreed with the CA’s interpretation. The Court emphasized that while Section 443 of the LGC does list the MENRO as a possible municipal government official, paragraph (b) of the same section states that “the mayor may appoint” a MENRO. According to the Court, the use of the word “may” indicates that the appointment is optional, granting the Municipal Mayor discretion whether or not to appoint a MENRO. This interpretation aligns with Section 484(a) of the LGC, which explicitly states that “the appointment of the environment and natural resources officer is optional for provincial, city, and municipal governments.”

Building on this principle, the Court further clarified that even if a municipality chooses to create the position of MENRO, the appointment is subject to certain conditions. Specifically, Section 443(d) requires the concurrence of a majority of the sangguniang bayan (municipal council) members, and Section 443(e) mandates the adoption of an ordinance to set the compensation, allowances, and other emoluments for the position. This budgetary requirement is consistent with Section 305 of the LGC, which states that “[n]o money shall be paid out of the local treasury except in pursuance of an appropriations ordinance or law.”

The Court found that the Municipality of Masiu had not enacted an appropriation ordinance for the MENRO position for the years 2006 and 2007. Unda’s claim that Resolution No. 29 dated October 24, 2005, served as the appropriation was deemed insufficient. The Supreme Court distinguished between an ordinance and a resolution, quoting Municipality of Parañaque v. V.M. Realty Corporation:

We are not convinced by petitioner’s insistence that the terms “resolution” and “ordinance” are synonymous. A municipal ordinance is different from a resolution. An ordinance is a law, but a resolution is merely a declaration of the sentiment or opinion of a lawmaking body on a specific matter. An ordinance possesses a general and permanent character, but a resolution is temporary in nature. Additionally, the two are enacted differently a third reading is necessary for an ordinance, but not for a resolution, unless decided otherwise by a majority of all the Sanggunian members.

The Court emphasized that Resolution No. 29 was merely an expression of support for the proposed appropriation and did not undergo the three readings required of an ordinance. Furthermore, the LGU did not submit its 2006 budget to the Sangguniang Panlalawigan (Provincial Board) for review and approval, as required by Section 56 of the LGC, which meant that that body had no opportunity to review and approve Resolution No. 29 dated October 24, 2005. Additionally, the municipal budget officer certified that there was no approved 2006 annual budget and that the 2005 budget did not include the MENRO position.

The respondent insisted that his appointment was confirmed by a majority of the members of the sangguniang bayan through Resolution No. 02-24, series of 2007, however, the CSC contended that the appointment was not confirmed because Resolution No. 02-24, series of 2007 required approval by the Sangguniang Panlalawigan. The Court found the CSC mistaken, stating that the approval by the Sangguniang Panlalawigan of Resolution No. 02-24, series of 2007 was unnecessary because the confirmation thereby made by the majority of the LGU’s sangguniang bayan sufficed. Still, the Court stressed that the purported confirmation by the Sangguniang Bayan of Masiu through Resolution No. 02-24, series of 2007 would not change the outcome of the case, as the assailed appointment of the respondent as the MENRO was still ineffectual for lack of the requisite appropriation ordinance, and for lack of the approval thereof by the Sangguniang Panlalawigan of Lanao del Sur pursuant to Section 443 in relation to Section 56 of the LGC.

Finally, the Court acknowledged that although Unda’s appointment was ineffective, he was a de facto officer. A de facto officer is one who possesses an office and discharges its duties under color of authority. As such, his actions were valid, and he would have been entitled to the emoluments of the office had there been a valid appropriation.

FAQs

What was the key issue in this case?	The key issue was whether Samad M. Unda’s appointment as Municipal Environment and Natural Resources Officer (MENRO) was valid, considering the lack of an approved budget for the position.
What is the role of the Sangguniang Bayan in appointments?	The Sangguniang Bayan must concur with the mayor’s appointment of department heads and must also enact an appropriation ordinance to fund the position.
What is the difference between an ordinance and a resolution?	An ordinance is a law of general and permanent character, while a resolution is merely a declaration of sentiment or opinion, with an ordinance requiring three readings for enactment, while a resolution does not.
What is the significance of the word “may” in Section 443(b) of the LGC?	The word “may” indicates that the appointment of certain municipal officials, including the MENRO, is optional, giving the mayor discretion whether or not to make the appointment.
What happens if an LGU operates without an approved budget?	Without an approved budget, the LGU cannot create new positions or disburse funds, as all expenditures must be pursuant to an appropriations ordinance or law, and in such case, they operate on a re-enacted budget.
What is the role of the Sangguniang Panlalawigan in reviewing municipal ordinances?	The Sangguniang Panlalawigan reviews municipal ordinances and resolutions approving local development plans and public investment programs to ensure compliance with provincial policies.
What is a de facto officer?	A de facto officer is someone who holds and performs the duties of an office under the color of authority, even if their appointment is irregular or invalid; therefore, his actions are deemed valid.
What are the implications of this ruling for local governments?	Local governments must ensure that all appointments, especially those for optional positions, are supported by approved budgets and comply with the LGC’s requirements.
Why was Unda not considered a validly appointed MENRO?	Unda’s appointment lacked the necessary appropriation ordinance and the approval of the Sangguniang Panlalawigan, making his appointment ineffectual under the LGC.

This case highlights the importance of adhering to the procedural and substantive requirements of the Local Government Code when creating positions and making appointments in local government units. While local autonomy is valued, it must be exercised within the bounds of the law, ensuring that public funds are properly allocated and that appointments are made with the necessary legislative support.

For inquiries regarding the application of this ruling to specific circumstances, please contact ASG Law through contact or via email at frontdesk@asglawpartners.com.

Disclaimer: This analysis is provided for informational purposes only and does not constitute legal advice. For specific legal guidance tailored to your situation, please consult with a qualified attorney.
Source: Civil Service Commission vs. Unda, G.R. No. 213331, September 13, 2017