In Philippine law, proper service of summons is crucial for a court to gain jurisdiction over a defendant. This case clarifies the specific requirements for serving summons to both corporations and individuals, emphasizing the importance of due process. The Supreme Court, in this case, distinguished between the rules for serving summons on corporations and individuals, highlighting that while a corporation can be served through an authorized agent, individual defendants must be served personally or through strict adherence to the rules of substituted service.

Nation Petroleum Gas: When is a Corporation Properly Notified?

This case, Nation Petroleum Gas, Incorporated, et al. v. Rizal Commercial Banking Corporation, revolves around whether the trial court properly acquired jurisdiction over the petitioners due to the manner in which summons were served. Rizal Commercial Banking Corporation (RCBC) filed a complaint for civil damages against Nation Petroleum Gas, Inc. (NPGI) and its officers. The central legal question is whether the service of summons on NPGI’s liaison officer and the substituted service on individual defendants were valid, thereby conferring jurisdiction to the trial court.

The facts of the case reveal that the summons for the corporation was served on Claudia Abante, a liaison officer of NPGI. The individual petitioners argued that Abante was not among the corporate officers authorized to receive summons under Section 11, Rule 14 of the Rules of Court. The respondent countered that Abante received the summons under the instruction of Melinda Ang, the corporate secretary, who is authorized to receive such documents. On the other hand, the individual petitioners claimed that they did not personally receive the summons, and the substituted service was improperly executed.

Regarding service of summons to domestic corporations, the court emphasized the exclusivity of Section 11, Rule 14 of the Rules of Court, which specifies the individuals authorized to receive summons on behalf of the corporation. The rule states:

SECTION 11. Service upon domestic private juridical entity. – When the defendant is a corporation, partnership or association organized under the laws of the Philippines with a juridical personality, service may be made on the president, managing partner, general manager, corporate secretary, treasurer, or in-house counsel.

The court reiterated the principle of expressio unios est exclusio alterius, meaning that the express mention of one thing excludes others. This principle means that the enumeration of persons to whom summons may be served is restricted, limited, and exclusive. In line with this, the court emphasized the necessity of strict compliance when serving summons to a corporation.

However, the Court of Appeals (CA) ruled that there was a valid service on the corporation because the liaison officer, Claudia Abante, acted as an agent of the corporate secretary, Melinda Ang. According to the CA, Ang instructed Abante to receive the summons on behalf of the corporation. Thus, the court held that even though the summons was not directly handed to Ang, she constructively received it through Abante.

The Supreme Court agreed with the CA, emphasizing that the corporation could not deny the validity of the service because Ang authorized Abante to receive the summons. This ruling invoked the principle of estoppel, which prevents a party from denying a representation or admission that another party has relied on.

Turning to the individual petitioners, the Supreme Court found that the substituted service of summons was improper. The requirements for substituted service are outlined in Section 7, Rule 14, in relation to Section 6:

Section 6. Service in person on defendant. – Whenever practicable, the summons shall be served by handling a copy thereof to the defendant in person, or, if he refuses to receive and sign for it, by tendering it to him.

Section 7. Substituted service. – If, for justifiable causes, the defendant cannot be served within a reasonable time as provided in the preceding section, service may be effected (a) by leaving copies of the summons at the defendant’s residence with some person of suitable age and discretion then residing therein, or (b) by leaving the copies at defendant’s office or regular place of business with some competent person in charge thereof.

The court emphasized that personal service is preferred, and substituted service is only permitted when personal service is impossible after diligent efforts. The sheriff’s report must detail the efforts made to find the defendant personally and the reasons for the failure.

The Supreme Court referred to Manotoc v. Court of Appeals, which outlined the requirements for a valid substituted service:

We can break down this section into the following requirements to effect a valid substituted service:

(1) Impossibility of Prompt Personal Service

(2) Specific Details in the Return

(3) A Person of Suitable Age and Discretion

(4) A Competent Person in Charge

In this case, the sheriff’s report stated that copies of the summons were served at the individual defendants’ addresses, but they refused to acknowledge receipt. The report did not specify the efforts made to personally serve the summons or the reasons why personal service was impossible. As such, the Supreme Court found the substituted service to be defective.

Despite the improper service of summons, the Court ruled that the individual petitioners submitted to the court’s jurisdiction through their voluntary appearance. The individual petitioners sought affirmative reliefs from the trial court, such as the discharge of the writ of attachment, which indicated their recognition of the court’s authority.

The Court clarified that Section 20, Rule 14 of the Rules of Court states that including other grounds in a motion to dismiss does not constitute voluntary appearance. However, this refers to affirmative defenses, not affirmative reliefs. By seeking affirmative reliefs, the individual petitioners were deemed to have voluntarily submitted to the court’s jurisdiction.

Ultimately, the Supreme Court denied the petition, affirming the CA’s decision. The Court upheld the service of summons on the corporation through its authorized agent and ruled that the individual petitioners had voluntarily submitted to the court’s jurisdiction. This case underscores the importance of adhering to the rules of service of summons to ensure due process and to establish the court’s jurisdiction over the parties involved.

FAQs

What was the key issue in this case?	The central issue was whether the trial court acquired jurisdiction over Nation Petroleum Gas, Inc. and its officers through the service of summons. The case examined the validity of serving summons to a corporation’s liaison officer and the substituted service on individual defendants.
Who can receive summons for a corporation?	According to Section 11, Rule 14 of the Rules of Court, summons for a domestic corporation can be served on the president, managing partner, general manager, corporate secretary, treasurer, or in-house counsel. The enumeration is restricted, and strict compliance is required.
What is substituted service?	Substituted service is a method of serving summons when personal service is not possible. It involves leaving copies of the summons at the defendant’s residence with a person of suitable age and discretion or at the defendant’s office with a competent person in charge.
What are the requirements for valid substituted service?	The requirements include the impossibility of prompt personal service, specific details in the sheriff’s return describing the attempts at personal service, and service to a person of suitable age and discretion or a competent person in charge. The sheriff’s report must detail the efforts made.
What does it mean to voluntarily appear in court?	Voluntary appearance means that the defendant acknowledges the court’s jurisdiction by taking actions that recognize its authority. Seeking affirmative reliefs from the court, such as requesting the discharge of a writ of attachment, constitutes a voluntary appearance.
What is the significance of a sheriff’s report?	The sheriff’s report is a prima facie evidence of the facts stated therein and enjoys the presumption of regularity in the performance of official duties. To overcome this presumption, the evidence against it must be clear and convincing.
Can a liaison officer receive summons for a corporation?	A liaison officer can receive summons if authorized by one of the corporate officers specified in Section 11, Rule 14. In this case, the liaison officer received the summons under the instruction of the corporate secretary, which was deemed a valid service.
What happens if substituted service is improper?	If substituted service is found to be improper, the court may order the issuance of new summons and require proper service in accordance with the Rules of Court. However, a defendant may waive the improper service by voluntarily appearing in court.

This case serves as a reminder of the importance of understanding and complying with the rules on service of summons in the Philippines. Proper service is essential to ensure due process and to establish the court’s jurisdiction. The decision in Nation Petroleum Gas provides clarity on the specific requirements for serving summons to both corporations and individuals, helping to avoid jurisdictional challenges in future litigation.

For inquiries regarding the application of this ruling to specific circumstances, please contact ASG Law through contact or via email at frontdesk@asglawpartners.com.

Disclaimer: This analysis is provided for informational purposes only and does not constitute legal advice. For specific legal guidance tailored to your situation, please consult with a qualified attorney.
Source: Nation Petroleum Gas, Incorporated, et al. v. Rizal Commercial Banking Corporation, G.R. No. 183370, August 17, 2015