In Felix Uy, et al. v. Commission on Audit, the Supreme Court clarified that the Commission on Audit (COA) cannot disallow the payment of back wages to illegally dismissed employees by a local government unit when such payment has been decreed by a final decision of the Civil Service Commission (CSC). The Court emphasized that COA’s role is to ensure proper use of government funds, not to overrule final judgments of other constitutional bodies. This means that local governments must honor CSC decisions regarding employee reinstatement and back pay, and COA cannot retroactively shift the financial burden to individual government officials without due process.

Who Pays the Price? Government Liability in Illegal Dismissal Cases

The case revolves around the dismissal of over sixty permanent employees of the Provincial Engineering Office of Agusan del Sur by then Governor Ceferino S. Paredes, Jr. Upon assuming office, Governor Paredes initiated a reduction in force, leading to the employees’ termination. These employees, contending political motivations, filed a petition for reinstatement before the Merit Systems Protection Board (MSPB). During the pendency of this petition, the Governor issued a memorandum to hire casual employees to fill the vacancies, citing the exigency of public service.

The MSPB ruled that the reduction in workforce was not conducted in accordance with civil service rules, ordering the reinstatement of the dismissed employees. The MSPB found that the employees were not reasonably compared in terms of relative fitness, efficiency, and length of service, thus, the removal was without basis. The decision also highlighted the impropriety of hiring casual employees, which violated the reemployment rights of the dismissed permanent employees. The MSPB further directed that the Provincial Government of Agusan del Sur pay the petitioners their back salaries and other money benefits for the duration they were out of service, until their reinstatement.

The Provincial Governor continued to resist implementing the order to reinstate the dismissed employees. The Civil Service Commission (CSC) then intervened, directing the Governor to reinstate the employees and warning of contempt proceedings for non-compliance. Eventually, the employees were reinstated following the CSC’s intervention. However, the Provincial Administrator, acting on behalf of the Governor, sought clarification from the Commission on Audit (COA) regarding the finality and enforceability of the MSPB decision, the authority to determine disbursement, and the potential personal liability of former Governor Ceferino S. Paredes, Jr.

The COA ruled that while the order to pay back salaries was final and executory, the payment of such back salaries and other monetary benefits became the personal liability of former Governor Paredes, alleging that the illegal dismissal was done in bad faith. Consequently, the Provincial Government of Agusan del Sur refused to release the remaining back salaries and other monetary benefits to the petitioners. Aggrieved, the petitioners filed a special civil action for certiorari, arguing that the COA had no authority to revise or modify the final decisions of the MSPB and CSC.

The Supreme Court framed the central issue as whether the COA, in exercising its power to audit, could disallow the payment of back wages of illegally dismissed employees by the Provincial Government of Agusan del Sur, when such payment was decreed by a final decision of the Civil Service Commission.

The Supreme Court held that the COA lacked the power to disallow the payment of petitioners’ back wages, based on several key considerations. First, the COA’s conclusion of bad faith on the part of former Governor Paredes was not supported by a categorical finding of fact in the MSPB decision. The Court noted that the MSPB’s decision did not explicitly state that the Governor acted in bad faith, and the MSPB even acknowledged the lack of funds as a potential justification for the workforce reduction, absent the procedural flaws.

Building on this point, the Court emphasized that bad faith cannot be presumed; the burden of proving it lies with the party alleging it. In this case, the MSPB decision, by itself, did not provide sufficient evidence to overcome the presumption of good faith. The absence of an explicit finding of bad faith by the MSPB significantly weakened the COA’s justification for shifting the liability to the former Governor.

Second, the Court examined the parameters of the COA’s power to decide administrative cases involving the expenditure of public funds. This power, involving the quasi-judicial aspect of government audit, pertains to the examination, audit, and settlement of debts and claims due from or owing to the government. The process of government audit is adjudicative, requiring the determination and resolution of opposing claims. As such, it involves the exercise of judicial discretion, including the investigation, weighing of evidence, and resolution of whether items should be allowed or disallowed.

The Supreme Court made it abundantly clear that the fundamental requirements of procedural due process must be observed in proceedings before the COA. In this case, former Governor Paredes was never made a party to, nor served a notice of, the proceedings before the COA. While administrative agencies exercising quasi-judicial powers are not bound by technical procedures, they cannot disregard the basic demands of due process. Notice, enabling a party to be heard and present evidence, is an indispensable ingredient of due process in any administrative proceeding. The Court deemed it unfair for the COA to hold former Governor Paredes personally liable for millions of pesos without affording him an opportunity to be heard and present evidence in his defense.

Third, the Court highlighted that the MSPB decision of January 29, 1993, had become final and executory because the Provincial Government of Agusan del Sur failed to appeal it within the prescribed period. This final decision had already been partially executed, as the Acting Provincial Treasurer had paid a portion of the back wages to the petitioners. The Supreme Court reiterated its jurisprudence that final judgments can no longer be reviewed or modified, directly or indirectly, by a higher court or any other government entity. The action taken by the COA in disallowing further payment by the Provincial Government effectively amended the final decision of the MSPB, which was beyond the COA’s authority.

The Court also addressed the argument that the MSPB gravely abused its discretion in failing to hold former Governor Paredes personally liable. It noted that it was unclear whether the petitioners had even sued the former Governor in his personal capacity. Furthermore, they did not appeal the MSPB’s ruling that did not impose personal liability on the Governor. The Court also cited existing jurisprudence that, under exceptional circumstances, public officials acting in bad faith in the performance of their official duties were not held personally liable.

Acknowledging the principle that estoppel will not lie against the State, the Court also noted that exceptions exist in the interest of justice and fair play. Applying the principle strictly in this case would prejudice the petitioners, who were lowly government employees. The Court emphasized the policy of social justice, which requires that the law bend over backward to accommodate the interests of the working class. Social justice legislation should not be hampered by protracted arbitration and litigation; rights must be asserted, and benefits received, with minimal inconvenience.

Ultimately, the Supreme Court acknowledged that the Provincial Government of Agusan del Sur retains recourse against Governor Ceferino S. Paredes, Jr., should he have acted in bad faith. The appropriate legal action may be filed to recover damages suffered by the provincial government, subject to the usual defenses. Therefore, the decision underscored the importance of upholding final and executory judgments, respecting due process rights, and applying principles of social justice to protect vulnerable employees.

FAQs

What was the key issue in this case?	The key issue was whether the Commission on Audit (COA) could disallow the payment of back wages to illegally dismissed employees by the Provincial Government of Agusan del Sur, when a final decision by the Civil Service Commission (CSC) had already ordered the payment.
What did the Merit Systems Protection Board (MSPB) decide?	The MSPB decided that the dismissal of the employees was illegal because it was not done in accordance with civil service rules and regulations. They ordered the reinstatement of the employees and the payment of their back salaries and other benefits.
Why did the Commission on Audit (COA) disallow the payment of back wages?	The COA disallowed the payment, claiming that the former Governor Ceferino S. Paredes, Jr., was personally liable for the back wages because the illegal dismissal was done in bad faith.
What did the Supreme Court rule in this case?	The Supreme Court ruled that the COA did not have the authority to disallow the payment of back wages by the Provincial Government. The Court emphasized that the COA cannot overrule the final decisions of the CSC and MSPB.
Did the Supreme Court find that the former Governor acted in bad faith?	No, the Supreme Court found that the MSPB decision did not explicitly state that the former Governor acted in bad faith. The Court reiterated that bad faith cannot be presumed and must be proven.
What was the importance of due process in this case?	The Supreme Court emphasized that due process was violated because the former Governor was not made a party to the proceedings before the COA. He was not given an opportunity to be heard and present evidence in his defense.
What is the significance of the MSPB decision being final and executory?	The fact that the MSPB decision was final and executory meant that it could no longer be reviewed or modified by any other government entity, including the COA. The COA’s disallowance effectively amended this final decision, which was beyond its authority.
What is the remedy available to the Provincial Government of Agusan del Sur?	The Supreme Court stated that the Provincial Government of Agusan del Sur could file a separate suit against the former Governor if they believed he acted in bad faith. This would allow them to recover damages suffered by the provincial government.
How did the Court apply the principle of social justice in this case?	The Court applied the principle of social justice to protect the rights of the lowly government employees. They emphasized that the law should accommodate the interests of the working class and that social justice legislation should not be hampered by protracted litigation.

The Supreme Court’s decision in Felix Uy, et al. v. Commission on Audit clarifies the boundaries of COA’s authority in relation to other constitutional bodies and emphasizes the importance of upholding final and executory judgments. The ruling serves as a reminder of the need for procedural due process and the application of social justice principles to protect the rights of employees. It also reinforces the principle that government entities, not individual officials, are primarily liable for the financial consequences of illegal dismissals, absent a clear showing of bad faith and a proper opportunity for the official to be heard.

For inquiries regarding the application of this ruling to specific circumstances, please contact ASG Law through contact or via email at frontdesk@asglawpartners.com.

Disclaimer: This analysis is provided for informational purposes only and does not constitute legal advice. For specific legal guidance tailored to your situation, please consult with a qualified attorney.
Source: Felix Uy, et al. v. Commission on Audit, G.R. No. 130685, March 21, 2000