In a contract dispute between Royal Cargo Corporation and DFS Sports Unlimited, Inc., the Supreme Court clarified that the burden of proving payment rests on the debtor. The presentation of original invoices marked ‘Paid’ does not automatically constitute sufficient evidence of payment. The Court emphasized that debtors must provide receipts or other concrete evidence to substantiate their claims of having settled their debts.
Beyond the Invoice: Examining Payment Obligations in Freight Services
The case originated from a collection suit filed by Royal Cargo Corporation against DFS Sports Unlimited, Inc., for unpaid freight and brokerage services. Royal Cargo claimed DFS owed them P248,449.63 for services rendered between April and July 1994. DFS countered that they had not engaged Royal Cargo’s services, except for one occasion, and even claimed that Royal Cargo owed them money for lost goods and unremitted tax payments. The Regional Trial Court dismissed the complaint, and the Court of Appeals affirmed, prompting Royal Cargo to elevate the case to the Supreme Court.
The Supreme Court addressed the central issue: whether the presentation of original invoices by DFS, stamped with the words ‘PAID’ and ‘AUDITED,’ sufficiently proved payment of the debt. Building on established legal principles, the Court reiterated that one who pleads payment bears the burden of proving it. The Court underscored that this responsibility remains with the debtor even if the creditor alleges non-payment. The debtor must demonstrate with legal certainty that the obligation has been discharged.
Even where the creditor alleges non-payment, the general rule is that the onus rests on the debtor to prove payment, rather than on the creditor to prove non-payment. The debtor has the burden of showing with legal certainty that the obligation has been discharged by payment.
The Court then dissected the evidentiary value of the invoices presented by DFS. It distinguished between an invoice and a receipt, noting that an invoice is simply a commercial document indicating the products, quantities, and prices of goods or services provided. An invoice, in itself, is not proof of payment; a receipt is the written acknowledgement of payment. The Court cited previous definitions to clarify this distinction, highlighting that an invoice alone does not raise the presumption that the debtor has paid the obligation.
Further weakening DFS’s claim was the fact that the ‘PAID’ stamps on the invoices were applied by DFS’s own accounting department, not by Royal Cargo. The Court noted that DFS did not provide additional supporting evidence, such as official receipts or testimony from employees who had direct knowledge of the alleged payments. This lack of corroborating evidence undermined their claim of payment and left the Court unconvinced that DFS had fulfilled its financial obligations.
The Supreme Court emphasized the concept of a prima facie case. Once the creditor (Royal Cargo) establishes a prima facie case of indebtedness, the burden of evidence shifts to the debtor (DFS) to disprove it. Since Royal Cargo had successfully demonstrated that DFS owed them money for services rendered, DFS had a responsibility to prove that they had already paid that debt. Failing to meet that burden of proof, the Court determined that judgment must be rendered in favor of Royal Cargo.
In its final ruling, the Supreme Court addressed the issue of legal interest. Considering that DFS’s obligation did not arise from a loan or forbearance of money, the Court imposed a 6% per annum interest on the principal amount from the date of extrajudicial demand until the decision becomes final. Once the decision becomes final and executory, a higher interest rate of 12% per annum will apply until the entire amount is fully paid. This clarifies how interest accumulates on debts in situations that do not involve loans. Lastly, the court awarded attorney’s fees to Royal Cargo which were computed at 10% of the total amount due, acknowledging that DFS’s unreasonable refusal to pay had compelled Royal Cargo to litigate.
FAQs
What was the key issue in this case? | The key issue was whether the presentation of original invoices, stamped “PAID” by the debtor, was sufficient proof of payment for services rendered. |
Who has the burden of proving payment in a debt collection case? | The debtor has the burden of proving they paid the debt, even if the creditor alleges non-payment. The debtor must show with legal certainty that the obligation has been discharged by payment. |
Is an invoice enough to prove payment? | No, an invoice alone is not sufficient evidence of payment. It merely indicates that money is owed, not that it has been paid. |
What kind of evidence is needed to prove payment? | Acceptable proof of payment includes official receipts, cancelled checks, or testimonies from individuals with direct knowledge of the payment. |
What happens if the debtor cannot prove payment? | If the debtor fails to prove payment, the court will likely rule in favor of the creditor, requiring the debtor to pay the outstanding amount, plus applicable interest and attorney’s fees. |
What is a prima facie case? | A prima facie case is one where sufficient evidence is presented to prove the creditor’s claim, which shifts the burden of proof to the debtor to disprove the evidence or provide additional supporting documentation. |
How is legal interest calculated in this case? | The interest is 6% per annum from extrajudicial demand until the judgment becomes final, then increases to 12% per annum until the obligation is fully paid. |
Why was attorney’s fees awarded in this case? | Attorney’s fees were awarded because the debtor’s unreasonable refusal to satisfy a valid claim compelled the creditor to litigate the matter in court. |
This case serves as a crucial reminder that mere possession of invoices is not enough to demonstrate payment. Companies and individuals must keep accurate records of payments made, securing official receipts or other verifiable proof to protect themselves in case of disputes. Failure to do so can result in adverse legal consequences and financial liabilities.
For inquiries regarding the application of this ruling to specific circumstances, please contact ASG Law through contact or via email at frontdesk@asglawpartners.com.
Disclaimer: This analysis is provided for informational purposes only and does not constitute legal advice. For specific legal guidance tailored to your situation, please consult with a qualified attorney.
Source: Royal Cargo Corporation v. DFS Sports Unlimited, Inc., G.R. No. 158621, December 10, 2008