The High Cost of Notarizing Documents Without Authority: A Philippine Supreme Court Ruling
A.C. No. 7526, April 25, 2023
Imagine needing a document notarized for a crucial business deal, only to discover later that the notary lacked the proper commission. The consequences can be severe, potentially invalidating the document and causing significant legal and financial repercussions. This scenario highlights the importance of ensuring that notarial acts are performed by authorized individuals. The Supreme Court of the Philippines recently addressed this issue in the case of Lazaro G. Javier, Jr. v. Atty. Carlos P. Rivera, underscoring the serious ethical and legal ramifications for lawyers who engage in notarial work without the necessary commission.
This case revolves around a complaint filed against Atty. Carlos P. Rivera for notarizing documents without a valid notarial commission. The central legal question is whether the evidence presented was sufficient to prove the charges against Atty. Rivera and, if so, what the appropriate disciplinary action should be, especially considering his prior offenses.
Legal Framework: Notarial Law and Attorney Ethics
In the Philippines, the practice of notarization is governed by the 2004 Rules on Notarial Practice (A.M. No. 02-8-13-SC) and related laws. These rules ensure the integrity and authenticity of documents by requiring notaries public to be duly commissioned and authorized to perform notarial acts within a specific jurisdiction and timeframe. A commission grants the authority to perform notarial acts and serves as written evidence of that authority.
Key provisions include:
- Section 11, Rule III of A.M. No. 02-8-13-SC: “A person commissioned as a notary public may perform notarial acts in any place within the territorial jurisdiction of the commissioning court for a period of two (2) years.”
Engaging in notarial acts without a commission violates not only the Notarial Rules but also the Lawyer’s Oath and the Code of Professional Responsibility (CPR). The Lawyer’s Oath requires attorneys to uphold the law, while the CPR mandates ethical conduct and the maintenance of the legal profession’s integrity. Specifically, Canon 1 and Canon 7 of the CPR are often implicated in such cases.
For example, consider an attorney who notarizes a contract for a friend as a favor, unaware that their notarial commission has expired. Even if the attorney acted in good faith, this act could still lead to disciplinary action due to the violation of notarial rules and ethical obligations.
Case Narrative: Javier vs. Rivera
The case began when Lazaro G. Javier, Jr. filed a complaint against Atty. Carlos P. Rivera, alleging that Rivera had notarized eight documents between 2005 and 2006 without a valid notarial commission. Javier supported his complaint with photocopies of the notarized documents and a certification from the Office of the Clerk of Court, Regional Trial Court, Tuguegarao City, Cagayan (OCC-RTC), confirming that Rivera lacked a commission during the relevant period.
The procedural journey unfolded as follows:
- The Supreme Court directed Atty. Rivera to comment on the complaint, but he failed to do so despite multiple orders and fines.
- Eventually, Rivera filed a Comment, claiming Javier’s motive was to gain leverage in other administrative cases.
- The case was referred to the Integrated Bar of the Philippines (IBP) for investigation.
- The IBP Commission on Bar Discipline initially recommended dismissing the case due to insufficient evidence but suggested a stern warning for non-compliance with orders.
- The IBP Board of Governors (BOG) reversed this decision, recommending revocation of Rivera’s notarial commission (if any), a one-year suspension from law practice, and disqualification from reappointment as a notary public for two years. They also proposed a fine of P10,000 for his disobedience.
The Supreme Court ultimately agreed with the IBP-BOG’s findings, stating:
“By notarizing documents without a notarial commission, Atty. Rivera violated not only his oath to obey the issuances of the Court, particularly the Notarial Rules, but also Canons 1 and 7 of the CPR and the Notarial Act, a substantive law.”
The Court emphasized the importance of notarization in ensuring the authenticity and reliability of documents, converting private documents into public ones admissible in court. The Court also took into account Atty. Rivera’s history of disciplinary actions, including a previous suspension for a similar offense and a disbarment for simulating court documents.
Impact and Lessons Learned
This case reinforces the critical importance of attorneys adhering to notarial rules and ethical standards. The Supreme Court’s decision serves as a stark reminder that engaging in notarial acts without proper authorization can lead to severe disciplinary consequences, including suspension or even disbarment.
Key Lessons:
- Verify Your Commission: Attorneys must ensure their notarial commission is current and valid before performing any notarial act.
- Comply with Court Orders: Failure to respond to court orders or IBP directives can aggravate the disciplinary action.
- Uphold Ethical Standards: Adherence to the Lawyer’s Oath and the Code of Professional Responsibility is paramount.
Consider a small business owner who relies on a notarized agreement to secure a loan. If the notarization is later found to be invalid due to the notary’s lack of commission, the business could face significant financial setbacks and legal challenges.
Frequently Asked Questions (FAQs)
Q: What is a notarial commission?
A: A notarial commission is the grant of authority by a court to a qualified individual, usually a lawyer, to perform notarial acts such as administering oaths, taking acknowledgments, and certifying documents.
Q: What happens if a document is notarized by someone without a commission?
A: The notarization may be considered invalid, which could affect the legal standing and enforceability of the document.
Q: What are the consequences for a lawyer who notarizes documents without a commission?
A: The lawyer may face disciplinary actions, including suspension from law practice, revocation of their notarial commission, and even disbarment.
Q: How can I verify if a notary public has a valid commission?
A: You can check with the Office of the Clerk of Court in the region where the notary public is authorized to practice.
Q: What is the Code of Professional Responsibility?
A: The Code of Professional Responsibility is a set of ethical rules that govern the conduct of lawyers in the Philippines, ensuring they uphold the integrity and dignity of the legal profession.
Q: What are the implications of this case for future disciplinary actions against lawyers?
A: This case reinforces the Supreme Court’s strict stance on ethical violations by lawyers and serves as a precedent for imposing severe penalties on those who engage in unauthorized notarial acts.
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